LAFOURCHE PARISH SCHOOL BOARD ADOPTS “NEXT GENERATION” PAPERLESS MEETING TECHNOLOGY
eGovernance Solution Enables Organization to
Save Time, Money and Increase Governing Body Effectiveness
Thibodaux, La. 07/24/2014 — The Lafourche Parish School Board is leveraging the power of the Internet to radically improve the governance process while saving time, taxpayer dollars and the environment. This new eGovernance initiative will replace the old and costly method of compiling, printing, binding and distributing paper agenda packets by hand. The remarkably powerful, easy-to-use solution will enable the organization to maximize the effectiveness of their board meetings with increased transparency, providing a basis for better and more open communication with the public, while dramatically increasing productivity and saving thousands of dollars annually.
The paperless meeting solution, called “BoardDocs®”, was initially developed in the year 2000 for a Georgia school district. Since then, hundreds of governing bodies nationwide have adopted the system. By making meeting agendas and supporting documents available on the Internet, the Lafourche Parish School Board will be able to distribute documents associated with board meetings more quickly and efficiently, at a dramatically reduced cost to the organization.
Electronic distribution will not only save time and resources, but it will also provide unprecedented public access via the Lafourche Parish School Board’s Web site to agenda items and other governing body-related information. This process will allow interested parties to review information prior to board meetings. After the meeting, individuals can review the agenda items and see what action the governing body took, complete with voting results. All documents associated with the meeting are automatically archived and can be accessed by meeting date or by using the system’s comprehensive search feature.
The Lafourche Parish School Board will also use the BoardDocs technology to publish its policies and procedures online for the public to easily view. Previously, paper versions of policy manuals were distributed and maintained throughout the organization. Now, by publishing them online, all interested parties can have access to the most current and historical meeting information immediately. Online distribution will also drastically reduce the expense of distributing policies and procedures.
Additionally, BoardDocs will increase the amount of time members of the governing body have to review agenda information, enabling them to better prepare for meetings. Under the old paper system, the meeting packet could not be distributed until every document had been prepared, submitted and approved. Once all the documents were submitted, staff members would typically spend two days assembling the documents into packets before distributing them to the governing body. Through the MetaSearch feature, members of the governing body will also have access to best practices from other organizations that are using the system, allowing them to gain important knowledge about initiatives other governing bodies have considered and implemented.
The new eGovernance features can be accessed via the organization’s Web site at www.lpsd.k12.la.us. For questions regarding the new eGovernance initiatives, contact Janet Robichaux (985-435-4602) or Don Gaudet (985-435-4651).
BoardDocs uses a structured, collaborative workflow that is specifically designed to meet the unique needs and legal requirements of public school boards, county commissions, municipal governments and a wide variety of other types of governing bodies.
For more information about BoardDocs, call (800) 407-0141 or visit www.boarddocs.com to experience the premier paperless governance solution firsthand.
Developed and marketed exclusively by Emerald Data SolutionsÔ, Inc., BoardDocs is the market leader and pioneer of eGovernance solutions. Serving hundreds of organizations nationwide, BoardDocs’ paperless agenda services give governing bodies turn-key electronic solutions for processing virtually any type of governance document, including agenda items, supporting documents, policies, procedures and more. BoardDocs’ services alleviate the enormous task of assembling, printing, distributing and revising board packets. BoardDocs’ unique, state-of-the-art solutions also save taxpayers money, reduce staff time, improve governing body effectiveness, increase transparency in governance and have a positive effect on the environment. For more information, visit www.boarddocs.com or call (800) 407-0141.